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TRoop & Campout Forms
- Sign and present the Scout Code of Conduct ONCE during the school year. Adults must sign and present the Scouter Code of Conduct ONCE during the school year.
- The Medication Authorization Form must be completed for EACH EVENT where your Scout requires any medication. Turn in these forms along with the medication to the SiC or his/her designee at the start of the campout.
- BSA Medical Forms (A & B) are required for every participant on all Troop Campouts.
- BSA Medical Forms (A, B, and C) are required for every participant on all BSA Summer Campouts & High Adventure Treks.
NOTES:
- The code of conduct and medical authorization links above can be accessed after you have logged into the troop website.
- Medical Forms Part A & B are for Troop Campouts and need to be turned in each year annually during recharter.
- Medical Forms Part A, B & C are required for "each" summer camps or high adventure trek. Each summer camp/high adventure require a fresh or scanned set of Forms A, B & C. These need to be turned in to the SiC or his/her designee.
Troop 52 general CAMPING INFORMATION
Each campout/event will be assigned an SiC (Scouter in Charge) who is responsible for planning and executing the campout/event – this is the person to contact if you have questions or if your scout has special needs (e.g., medication)
How to RSVP for a campout:
- RSVP through Scoutbook Calendar; there is a guide to help you learn how to do this: https://help.scoutbook.scouting.org/knowledge-base/using-internet-advancement-calendar-ia/#event-rsvp
- Pay for the campout/event through Troop 52 Store https://troop52lakeway.us/store
- Sign any authorization forms needed for the specific camping location or facility - the SiC will have these forms
Four Areas At Any Campsite:
- Bat Area: Only Scouters, SPL and ASPLs can enter without permission ... all other scouts are required to ask permission, give a reason, and receive approval from a Scouter.
- Common Area: Usually a campfire or common gathering area - no approval needed
- Troop Trailer: Only Scouters and Senior Scout Quartermaster. No others scouts without permission.
- Scout Area: Only Scoutmaster and Assistant Scoutmasters are allowed with permission of a scout (NO PARENTS).
General guidelines:
- Everyone (Scouters and Scouts) must bring your own plate/cup/utensils (mess kit)
- Headlamp on person at night at all times
- No individual sodas/candy/cookies/etc.
- Pets are not allowed
- Electronics are allowed to and from an event with the permission of the driver, but not while at the campout. ALL ELECTRONICS INCLUDING CELL PHONES ARE TO BE KEPT IN A VEHICLE AT THE CAMPSITE.
- Scouts will abide at all times by the Scout Law, Scout Oath, and Outdoor Code
- What to wear? Uniform to and from: Class A; Uniform at camp: Class B
Logistics:
- Where do we meet? Galleria Dillard's parking lot, north side entrance, off of Bee Cave Parkway, unless you are informed differently this is always the take off spot.
- Rides to campout? At Dillard's we will line up all drivers, place scouts behind the drivers until that vehicle is full and move on to the next driver in line.
- IMPORTANT NOTE: If there are not enough seatbelts, we will ask one of the parents to transport scouts to the campout and then come back out Sunday and transport scouts back to Dillards Parking, so please do not just drop you Scout off - please consider helping transport Scouts to/from the campout!
Important Safety Information:
- If your Scout requires special medication, please bring medication in an appropriate container with the Scout's name and instructions on administration including time of day and provide this directly to the SiC. No Scout is allowed to self-administer medication at a campout or event.
- Please inform the SiC of any allergies or other medical concerns along with emergency contact information.
- If you come visit the campout but haven't registered - to drop off something for your scout, participate in an event, etc. you MUST check in / check out with the SiC.
Essential equipment for camping
Water Bottle
Always take along at least a 1-quart bottle filled with water. On long hikes, on hot days, in arid regions, and at high elevations, carry two bottles or more.
Tent + Ground Cloth
Scouts may have their own individual sleeping tents but may also share a tent with other scouts. A one or small two person tent with a rain fly is generally recommended. A ground cloth that is slightly larger than the tent footprint will not only protect the tent from damage, but will also provide some waterproofing from below in case of rain.
Sleeping Bag + Sleeping Pad
A sleeping bag rated down to 30F is a good option as it can still be used in warmer months but also provides protection just in case the temperature is lower than expected. Sleeping pads come in many different forms, but just realize sometimes we'll need to pack in/out our gear so plan accordingly.
50-60L Backpack
Depending on the size of the scout or the activity, a 50L backpack with plenty of hooks and loops for accessories will be a versatile choice. Often, we need to hike to the campsite so having a backpack is critical. 60L packs offer more room but also weigh more.
First Aid Kit
A basic kit for first aid might include adhesive bandages, medical tape, sterile gauze, moleskin, soap, antiseptic, a mouth-barrier device for CPR, scissors, duct tape, and basic sewing materials. Patrol leaders will carry a first aid kit, but you should also carry a few personal supplies to treat blisters, small cuts, and other minor injuries.
Flashlight
An LED flashlight will cast a strong beam with just one or two AA batteries. LED headlamps are a good option, too, because they leave your hands free. Carry spare batteries in case you need them.
Sun Protection
Guard your skin by applying a good sunscreen (SPF 30 or greater) and wear a broad-brimmed hat, sunglasses, and lip balm that contains sunscreen ingredients. Apply sunscreen 20 minutes before you hit the trail and every two hours after that — more often if you sweat a lot.
Rain Gear
A poncho or a rain parka can protect you from light showers and heavy storms. It can also block the wind and help keep you warm.
Extra Clothing
Layers of clothing allow you to adjust what you wear to match the weather. During an afternoon hike, a jacket might provide all the extra warmth you need. On camping trips, bring along additional clothing to deal with changes in temperature.
Pocketknife
A pocketknife or multitool could be the most useful tool you can own. Keep yours clean, sharp, and secure, and don’t pick one so heavy that it pulls your pants down. Sheath knives are NOT permitted at any campout. Totin' Chip is required to have a pocket knife... NO TOTIN' CHIP = knife is taken away and returned when Chip presented and corner is removed.
Trail Food
A small bag of granola, some raisins and nuts, or a couple of energy bars can give you a boost when you get hungry on the trail. High energy foods are especially important if you are out longer than you had expected or if meals prepared at campouts are not to your liking.
Special Items
“Gold Bond” powder – especially for summer camping, small roll of toilet paper, duct tape, 1/8- or 1/4- inch nylon cord, safety pins, “carabineer” hooks/clamps, extra batteries (for headlamp) can all make a campout more enjoyable.
When to keep your scout home from scouting activities
A little caution goes a long way
Please keep your child home from scouting activities if any of these conditions exist:
- Temperature above 100 degrees F
- Vomiting or diarrhea
- Eye redness and/or drainage
- Undiagnosed rash anywhere on the body
- Severe sore throat or headache
- Persistent untreated cough
- Head lice that has not been treated
For example, if your scout has a fever over 100 degrees, he should stay out of scouting activities until fever free for 24 hours without fever-reducing medications. In addition, scouts with vomiting or diarrheal illnesses should stay home until they no longer are vomiting or have diarrhea (without the use of medications) for at least 24 hours.
Scouts with bacterial pink-eye must be treated with antibiotics for 24 hours before returning to scouting activities. Consult with your physician for information about how long to keep scouts home from scouting activities for other illnesses.
If your child is diagnosed with a communicable illness such as flu, strep throat, pink-eye, chicken pox, staph/MRSA infection, any reportable illness, or any vaccine-preventable illness, please let our Scoutmaster know.
Health officials recommend local communities and schools should take the same steps to protect against Coronavirus as we take to prevent the spread of everyday illnesses like the common cold or the flu:
- Wash your hands often with soap and water for at least 20 seconds; if soap and water are not available, use an alcohol-based hand sanitizer.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Stay home when you are sick.
- Cover your mouth and nose with the inside of your elbow when you cough or sneeze, or use disposable tissues and wash your hands immediately.
- Clean and disinfect frequently touched objects and surfaces.
With your support, we will do everything possible to foster a safe scouting environment for all scouts. If you have specific questions, please contact the Scoutmaster.
SIC Campout Checklist
Scouter In Charge (SiC) to to complete check list below as applicable for any campout that may be included in the Activity description. Mark those not applicable as N/A. A text example is provided where available.
- Campout Title: <Month> Campout - <Activity Title>
- SIC: <First & Last Name>, <email>, <mobile>
- Location:
- Campsite:
- Scouts Pre-registration Requirements:
- Standard Text for first campouts of the year: "Troop 52 Camping Permission Slip signed by Scout and parent."
- Adults Pre-registration Requirements:
- Standard Text for first campouts of the year: "Adults must have completed the Adult Registration process to attend campout, YPT and EIM"
- Responsible for collection of all registration funds and fees (scouts and adults).
- Details Activities:
- Pickup/Drop-off location:
- Standard Text: "Dillard's north parking lot. All scouts and adults will meet at the Dillard's north parking lot at 6:00 p.m. on Friday for campout check-in. We depart at 6:30 p.m. sharp. Scouts should be in class A uniform when traveling to and from the campout."
- Gear/Supplies Each Scout Must Bring:
- General Troop 52 Packing List:
- Zip code for weather check:
- Agenda:
- Campout Cooking:
a. Standard Text: "Patrol Cooking, Patrols must plan and purchase and prepare food for campout"
b. Standard Text: "Bat Cooking, Bats will provide menu and prepare food for campout"
- Patrol/Scout Assignments:
- Quartermasters:
- Grubmasters:
- Flag pole construction:
- Flag ceremony:
- Campfire MC:
- Water Detail Patrol:
- Chaplain:
- Totin Chit Scout instructors:
- Scouter Assignments:
- Emergency Contact Non-Scout:
- Emergency Contact Scouter off-site:
- Hosts:
- Transportation Coordinator:
- Tour Plan:
- Merit Badge Lead:
- Merit Badge Notes:
- Entry Permit:
- Service Project:
- Medical Forms & Rx Keeper :
- Standard Text to include: "All Rx's are to be in original container, placed in a baggie, with handwritten instructions, and give to the SIC of the campout or the SIC Medical forms & Rx Keeper for distribution at camp"
- Trail to First Class Lead:
- Toten Chit Scouter Instructor:
- Toten Chit Gearbox :
- Bat Patrol Grubmaster:
- Bat Patrol Chef:
- Bat BBQ Pit Master:
- Tomahawks and Targets:
- Tomahawk Throwing Station:
- Pull Troop Trailer:
- Pull BBQ Pit Trailer:
- Firewood:
- Water Transport:
- Standard Text: "Onsite" OR "Pack in your own water"
- Porta Potty:
- AED (transport to/from campsite):
- Standard Text: "In Trailer"
- Nearest ER:
- Directions to ER from Campout:
Grubmaster Instructions
The Medication Authorization Form must be completed for EACH EVENT where your Scout requires any medication.
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Minimum of 4 Scouters are required for any campout.
Meal Planning
- Print out all 3 forms and bring to Meeting the Monday before the campout.
- Patrol Leaders will be emailed all of the their patrol that are signed up for the campout (cut-off for registration for camp out is Wed BEFORE camp out).
- Complete the Patrol Meal Planner in Patrol Corners
- With your ASM go to the Treasurer and turn in the Patrol Meal Planner (note if Jr ASM, SPL and ASPL are in your patrol determine if they will be eating with your patrol or Bats).
- The next Monday Troop meeting you turn into Treasurer the Grubmaster Expense Report with receipts and any cash that you did not spend.
If you have questions or concerns, ask Scouter in Charge of the event or Scout Master, DO NOT WAIT UNTIL FRIDAY TO ASK!
Patrol Grubmasters Instructions see here.
Patrol Leaders use the Patrol Meal Planner here.
Grubmasters complete the Grubmaster Expense Report here when purchasing food.https://tmweb.troopmaster.com/Unit/DownloadFile/206147d9f5d6c7c5c64d029ae44ce2a4ea14ff
